When you start working with Capture One, you are presented with the choice to either use (or create) a session or a catalog. Making a choice between either one is mandatory. This tutorial blog will explain what a catalog is and when you might prefer it over a session. Please note I have a similar blog on sessions. Get ready for Catalogs Explained and get your images organized!
The catalog in Capture One was built with a single idea in mind: to manage your images. The way it does this task, is both simple and brilliant. Once you understand the trick, it becomes much easier to understand all the nuts and bolts you can come across, while effortlessly withstanding all the nitty-gritty that comes with the package.
Where do you have your image stored right now and how? Different disks, internal or external, directly connected or through the network? The catalog does not care. Folders, subfolders, you name it? Again, the catalog does not care. It looks for only one property: accessible or not. It needs access during import (more on that later) and export (ok, and then some, but I take the shortcut here). Just remember one word: Folders. I will come back to that later when we explore the Folders section in the Library tool.
Whether you have only a few images to import from a memory card or your local hard drive, or a pile of external and network drives containing terabytes of data, you have to import your images into the catalog. Browsing folders without importing is not an option, like you could with sessions. Import is mandatory. Can you store that? That is why you see this big import button in any new catalog:
When you import an image, a folder of images or an entire disk, the catalog stores a link to each image’ location, so it knows where to find it. It builds a preview and a thumbnail of the original image and stores these in the catalog too.
The original image stays untouched in its present location when you select Current Location in the Import To > Store Files drop-down list. This is the preferred choice for images already on your hard drive.
In case you import from a memory card or other temporarily kind of storage, let Capture One import the images into the catalog while it copies the images from card to disk. For this occasion, select Choose Folder in the Import To > Store Files drop-down list and select/create your folder. This is the third item to remember: Location.
You can see your import here: Catalog Collections in the Library. It lists the ten last imports under Recent Imports. It also lists the All Images collection, which always shows all images in that catalog. For now, remember another word: Collection. The catalog makes collections (hence: Catalog Collections) and you – the user – can create some or many of you own (yes, the User Collections, you saw that coming, didn’t you?).
All Images? No Thanks!
The All Images collection shows you all images in the catalog. This is fun in the beginning, maybe, but not when you have hundreds, thousands or more images in your catalog. You feel the need to organize your images. Let us introduce the User Collections.
Now the magic starts. After the import you are actually done with the Catalog Collections department. Let’s shift gear and move to the User Collections. In this section of the Library tool you can create your albums, either the regular Albums or the more sophisticated Smart Albums. With either type of album you can organise your images your way.
The magic is that this organisation is fully independent from the physical location of the image. Even when you move images to another disk after the import, your albums are not affected. Let the catalog take care of the outside world (we’ll discuss details in a succeeding blog). You can group images by topic, customer, region or date, or a combination. You are fully flexible in setting this up and change it any time you like and it does not affect the original or its location.
Albums have several advantages. First, an image in an album is the same image as in the Recent Imports collection or the All Images collection. There are no copies. Each collection just shows you a link to the original (or the preview and thumbnail of the original actually). As a result, when you adjust an image that sits in a certain collection, all other representations of that image are adjust too. Second, you can put one image in as many albums as you like. No physical limits, no copying.
Smart Albums are like Albums, however not you but Capture One is populating these collections with images.
You define one or more criteria for the images that a Smart Album should contain and Capture One does that for you instantly and dynamically.
For example, five star rated images automatically fill the Smart Album for five star images. Does the rating change to four, the image is removed from that five-star smart album, and might show up in the four-star smart album if you have made one.
As promised, we would have a look at the Folders section in the Library to finish up our trip through the Library. In contrast to the User Collection where you create your own image organisation inside the catalog, the Folders section shows you the disk and folder organisation outside the catalog.
Here you can find the disks you imported from with a green or red indicator. Green means connected or ‘online’. Red means disconnected or ‘offline’. No harm is done when you disconnect a disk, and after reconnecting the online status is reinstated.
I challenged you to keep a few words in mind. Folders: these are on your disk and presented in a separate Folder section of the Library. Import: is what you must do to connect the original image to the catalog. Location: that is where the original image is stored. Normally the location is on disk and the catalog refers to that location. New images, from a card for example, can be copied to disk and linked to that location in one step during import. Collection: is the general catalog speak to organize images in a catalog. The catalog makes collections and you can make them too. They are displayed in separate sections in the Library.
Are Catalogs Right For Me?
Working with catalogs is the right way to go if you need a level of organization for your collection of images beyond the physical folder level. Making cross-references in a larger collection over time is one benefit. Freedom of storage location another: storing the catalog on your local disk is preferred, but the originals location is not critical. That is benefit number two compared to sessions.
In succeeding blogs you might discover more benefits, as there is a lot more to discover.
Catalogs Explained or Want More?
Maybe this blog got you covered. Great. Maybe you noticed that we skipped some interesting topics. These topics and more will be explained in a succeeding blog named Catalogs Continued (level-2) and Catalogs In-Depth (level-3). To be continued!
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